GreenSmart: The Better Choice in Payroll Service Providers

As we come to the final couple of months of 2018, we, as business owners, should take a moment to reflect on what worked for us and what didn’t work for us. Especially, as budgets are prepared, it is important not only to think back but also to look forward. One thing to assess is your payroll service provider using the following review questions:

  • How did your payroll service provider treat you this year?
  • How many payroll specialists did you deal with?
  • Were there any issues that weren’t handled quickly and efficiently?
  • Do you have unresolved tax notices?
  • Are your employees happy with the portal they use to access their pay stubs?
  • Are you, as an owner, getting the information you need to manage your business?

At Hobe & Lucas, we are proud to recommend our affiliated company, GreenSmart Payroll Solutions, LLC as your new payroll provider. You will never hear any high pressure sales pitches from GreenSmart and you may never even have heard of the Company. We don’t pressure our accounting and tax clients to switch to our payroll platform. We do know, however, that those that have switched are happy they did. As managing member, I hold the Company to a higher standard. Our pricing is competitive with ADP and Paychex. We offer direct deposit, tax filing and depositing, reporting options, employee portals and a cloud-based solution similar to those much larger companies. What sets us apart is our dedication to client service. Our original payroll specialist, Yvonne Chmielewski, has been with the Company since it started and was promoted to payroll manager last year. At the same time, we added our second payroll specialist, Nicole Machnicki. We pride ourselves on our service, our attention to detail, and the continuity of our staff. We are here to help you whether it is your first payroll as a new company or whether you have been in business for years.

So, as the days in 2018 wind down and the nostalgia of auld lang syne starts to kick in, think back and remember the good, the bad and the ugly. If the bad and the ugly all conjure up images of your payroll service provider, gives us a call or send us an e-mail. Contact us so that you can rest easy knowing that we have you covered come January 1st. We would be happy to get your new year started off just right with GreenSmart Payroll Solutions.

Ready to get started or learn more? You can reach Yvonne Chmielewski by phone at 216.524.8900 x 257 or by e-mail at

Ohio BWC Changes Are Coming…

The Ohio Bureau of Workers’ Compensation is making changes to how they bill private and public employers.  The BWC will be transitioning to a new prospective billing system beginning July 1, 2015 for private employers and Januworkers-compary 1, 2016 for public employer taxing districts. The following is a review of the changes that are going to happen starting July 1st:

The BWC currently collects premiums after the coverage period.  In other words, the BWC extends coverage prior to an employer paying for it.  With the switch to prospective billing, the BWC will require payment before it provides coverage.  However, the BWC will cover the transition cost with a transition credit, which means no additional cost to employers.

Why is the BWC changing the way it bills employers, what is wrong with the current way?

There are several reasons that the switch will be made.  The first one, that will benefit the employer, is an overall base-rate reduction of 2 percent for private employers.  Others are:

  • Allowing the BWC to better forecast the level of premium required to be collected each policy year
  • Creating opportunities for more flexible payment options (up to 12 monthly installments)
  • Better opportunities for the BWC to provide quotes online or via the phone, and
  • Increased ability for the BWC to detect employer non-compliance and fraud.

How is the BWC going to implement the changes?  

There are several ways the changes will be implemented.  First, the BWC will provide employers with an invoice for their 12-month premium in June of each year.   Next, employers will have the following payment options: monthly (12 installments), bi-monthly (six installments), quarterly (four installments), bi-annually (two installments), and annually (one installment).

For July 1, 2015, private employers will be given a bi-monthly (six installment) payment schedule, with the option to select a different plan by July 15 (May 15 in subsequent years).   Employers may only select their installment options once a year. The option an employer chooses is effective for the entire policy year.  An employer’s coverage will lapse if the BWC does not receive timely payment of an installment.

Employers must reconcile their actual payroll for the prior policy year. The BWC is calling this a payroll true-up.  The true-up will be due 45 days after the close of the policy year.  The BWC will not lapse employers for not reporting the payroll true-up.  However, the BWC will remove employers from their current rating plan or discount program if it does not receive a payroll true-up by the due date.  Also, to be eligible for the “Go-Green” discount, employers must complete the payroll true-up online by the due date.  Any outstanding payroll true-ups will render the employer ineligible for participation in future rating plans or discount programs until the employer submits all outstanding payroll true-ups. Employers must submit payroll true-ups online at, by phone at 1-800-644-6292 or in person at a BWC customer service office.

Private employers will be receiving their first Notice of Estimated Annual Premium very soon…  

There are three important items to pay close attention to when getting ready for the July 1st change:

  1. Make sure you don’t miss out on the transition credit.  To receive the transition credit, private employers must be in active, reinstated, or debtor-in-possession status on July 1, 2015.  You must report your January 1, 2015 – June 30, 2015 payroll by August 31, 2015 to receive the transition credit equal to your premium for that time period.  Once you have reported your payroll, the BWC will apply the transition credit to your account.
  2. The BWC will start all private employers on a six-installment payment plan.  If you wish to change your installment plan, you have until July 15, 2015 to make your selection online or by calling the BWC at 1-800-644-6292.  The BWC encourages staying on the initial payment plan for the first year, unless there is a significant reason to change.
  3. Your estimated premium is based on payroll amounts that were previously provided.  If this payroll is incorrect, or if you anticipate a change in operations that will affect your payroll for the policy period beginning July 1, 2015, notify the BWC at 1-800-644-6292.

We hope this review of the coming changes to the BWC billing system was helpful.  If you need more information, feel free to give us a call at 216.524.8900.